Administrative Assistant - Shops
Summary
| Title: | Administrative Assistant - Shops |
|---|---|
| ID: | 1873 |
| Location : | Pleasant Gap (PA) |
Description
Job Summary:
The purpose of this position is to create and maintain an accurate list of all equipment and their location; maintain equipment records; and acquire and track necessary titling in accordance with Pennsylvania Department of Transportation (PennDOT)
regulations. This hourly, non-exempt position will work with direct and indirect supervision.
Essential Functions:
* Obtain, secure and distribute necessary licenses, titles and registrations for company vehicles and equipment.
* Collect and submit fuel documentation to state and federal agencies.
* Organize and track internal fuel cards for entire fleet.
* Continually update inventory of all rented, leased and company owned equipment.
* Accurately complete and update purchase orders for rental and leased equipment.
* Proactively communicate with various departments including accounting, costing, dispatching and satellite plants/shops for maximum efficiency.
* Designate, distribute and terminate equipment numbers in accordance with company policy.
* Exercise proper care and maintenance of company equipment.
* Frequently work more than 40 hours per week and non-traditional hours including night shift, Saturdays and occasionally Sundays.
* Function as back up to the Equipment Services & Application Specialist.
* Perform additional assignments per supervisor’s direction.
* Safely perform all essential functions
Knowledge of:
* Knowledge of PA state titling, licensing and registration procedures is crucial.
Ability to:
* Ability to work effectively in a team environment and with little supervision.
* Ability to work efficiently and complete tasks quickly and accurately.
* Ability to learn and follow GOH company policies and procedures.
Qualifications:
* Proficient in Microsoft Office.
* Effective interpersonal verbal and written communication skills.
* Previous experience with accounting software a plus.
* Notary Public Certification a plus.
Education:
* High school diploma or equivalent.
* Prefer Associates degree in business or related field.
Experience:
* Previous experience as an administrative assistant, preferably in a titling and registration field.
Physical Requirements:
* Regularly required to talk and hear in conversations with customers.
* Frequently required to sit for sustained periods of time.
* Frequently required to perform use basic office equipment such as phones, computer, file cabinets, copier, etc.
* Frequently required to bend, stoop, kneel to file.
* Frequently required use fingers/hands to type and file.
* Occasionally lift and/or transport items weighing less than 25 pounds from one location to another.
* Must be able to see and read PC screens, read normal type size print.
The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to perform the job successfully.
The purpose of this position is to create and maintain an accurate list of all equipment and their location; maintain equipment records; and acquire and track necessary titling in accordance with Pennsylvania Department of Transportation (PennDOT)
regulations. This hourly, non-exempt position will work with direct and indirect supervision.
Essential Functions:
* Obtain, secure and distribute necessary licenses, titles and registrations for company vehicles and equipment.
* Collect and submit fuel documentation to state and federal agencies.
* Organize and track internal fuel cards for entire fleet.
* Continually update inventory of all rented, leased and company owned equipment.
* Accurately complete and update purchase orders for rental and leased equipment.
* Proactively communicate with various departments including accounting, costing, dispatching and satellite plants/shops for maximum efficiency.
* Designate, distribute and terminate equipment numbers in accordance with company policy.
* Exercise proper care and maintenance of company equipment.
* Frequently work more than 40 hours per week and non-traditional hours including night shift, Saturdays and occasionally Sundays.
* Function as back up to the Equipment Services & Application Specialist.
* Perform additional assignments per supervisor’s direction.
* Safely perform all essential functions
Knowledge of:
* Knowledge of PA state titling, licensing and registration procedures is crucial.
Ability to:
* Ability to work effectively in a team environment and with little supervision.
* Ability to work efficiently and complete tasks quickly and accurately.
* Ability to learn and follow GOH company policies and procedures.
Qualifications:
* Proficient in Microsoft Office.
* Effective interpersonal verbal and written communication skills.
* Previous experience with accounting software a plus.
* Notary Public Certification a plus.
Education:
* High school diploma or equivalent.
* Prefer Associates degree in business or related field.
Experience:
* Previous experience as an administrative assistant, preferably in a titling and registration field.
Physical Requirements:
* Regularly required to talk and hear in conversations with customers.
* Frequently required to sit for sustained periods of time.
* Frequently required to perform use basic office equipment such as phones, computer, file cabinets, copier, etc.
* Frequently required to bend, stoop, kneel to file.
* Frequently required use fingers/hands to type and file.
* Occasionally lift and/or transport items weighing less than 25 pounds from one location to another.
* Must be able to see and read PC screens, read normal type size print.
The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to perform the job successfully.
This opening is closed and is no longer accepting applications
